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Board Follow up

January 19, 2011
Scotland Co. R-I High School

To:      SCR-I Board & Staff

From: Dave

Re:      Board Follow Up

Date:  January 13, 2011



The Board of Education met in regular session on Wednesday, January 12, 2011, at

6:30 p.m.  President Gary Miller called the meeting to order with all seven members present.


The first two make-up days will be Monday, January 17th and Friday, March 11th, with March 11th dismissing classes at 1:05 p.m. for parent-teacher conferences.


II. Consent Agenda 


The board voted 7-0 to approve the following items on the consent agenda:


Ø      December Minutes

Ø      Procedural Evaluations as follows:

1.      Health Services - prepared by Nurse Patty Eggleston

2.      District Assessment - prepared by Lin Stephenson

Ø      MSBA Policy Maintenance Agreement

Ø      Policy IGBA and IKFB - Special Education Policy

Ø      Procedures IGBA-AP1, IGBA-AP3, JGE-AP1- Special Education Procedures

Ø      Form IGBA-AF2 - Special Education Forms



III. Old Business


A.  Financial Update - I presented the board with the monthly financial update. Currently, revenues are lagging behind the budgeted amounts.  With future cuts on the horizon and the legislature’s talk of saving money through consolidation of districts, state revenue continues to be a concern.  It appears smaller districts could see additional cuts.  In a recent article, Senator Jane Cunningham is quoted as saying, “The sweet spot for efficiency is an enrollment of 7,000.”

Total current revenues for Scotland County are $1,936,839.41; total current expenses are $2,385,604 - $448,764 in the red for this fiscal year.  Last year at this time, expenses over revenues were lagging behind $769,258.06.  As you can see, this is an improvement of $350,775 for the 10-11 fiscal year. This improvement has been achieved through cuts in staff and reductions in supplies and maintenance costs.  We will receive our local tax dollars in January, thus increasing our local revenues to offset this deficit.


B. Review Bids for School Audit - We received bids from two audit firms, Wade Stables, P.C., from Hannibal and GK&C from Boonville.  Wade Stables bid was $7,800 for fiscal year ending June 30, 2011, $8,050 for the fiscal year ending June, 2012 and $8,250 for the fiscal year ending June, 2013, for a three year total of $24,100.  GK&C bid $13,000 for the fiscal year ending June 30, 2011 and $13,000 for the fiscal year ending June 30, 2012, for a total of $26,000 for two years. The board voted 6-0-1 to accept the low bid from Wade Stables.  Mr. McKee abstained due to a business conflict.


IV. New Business


A. Review School Report Card - The Department of Elementary and Secondary Education released each district’s Report Card for the 09-10 school year.  The Report Card is available for the public to view by accessing the DESE website at www.dese.mo.gov. This report compares Scotland County to the Missouri average in areas of performance, finance and student demographics. This was for informational purposes and no action was required.


B. Re-Schedule February Board Meeting - The February board meeting was re-scheduled for Wednesday, February 9th, at 6:30 p.m., due to a conflict. 7-0


C. Recognize Board Members - The week of January 23-29 is School Board Recognition Week.  Board members were presented a certificate and heard a proclamation from the governor.  All members were thanked for their services and support of our school.


D. Accept Resignations - The board voted 7-0 to accept the resignation of Matt Kliethermes, effective immediately.  The board voted 7-0 to accept the resignation of Beverly Daggs as high school secretary, effective June 30, 2011.


Executive Session


The board entered into executive session at 7:47 p.m. and approved the following:


Ø      Minutes from the December 13th board meeting  (7-0)

Ø      Coaching assignments as follows:

o       High School Track - Kara Hamlin  (7-0)

o       Jr. High Track - Lance Campbell  (6-0-1)  (Mr. Campbell abstained)

o       Varsity Baseball - T.J. Duncan  (7-0)

o       Assistant Varsity Baseball - Andy Mallett  (7-0)

Ø      Permission to advertise for a Para Professional  (7-0)


The board presented the evaluation of the superintendent.

The board voted 7-0 to go into open session for the purpose of adjournment at 10:23 p.m.

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