Booster club minutes

Minutes from General Meeting held on December 13, 2012

President’s Report - Bob DuBois

      Welcome / Introductions

      Booster Club Mission Statement

      501(c) 3 Update Bob talked to a couple of attorney’s ~ still researching and getting quotes to finalize the 501(c).

Secretary’s Report - Diane Schaub

      Minutes from Player/Parent meeting, minutes approved.   Also Minutes are posted on the website @ www.ihigh.com/pcgirlsbasketball.

Treasurer’s Report - Pat Simonet

         Pat went over upcoming expenditures and potential income

      Mega Saver Card Fundraiser:     The mega saver cards, cash we have taken in $2,500.00 budgeted for $4,200.00   .  What is our next step for the remaining68 cards left to sell, this is $1,700 potential income ~ our goal is to try and sell all of them.  Few ideas,  maybe do another blitz, go to a few of the establishments that are on the card and try and sell them there?  If a player didn’t sell any cards the player will have to pay for their clothing.   Patty will communicate that to the player.   The final date for the player to sell her cards or write a check for the clothing is 12/29.

Coaches Report - Patty Sorensen

      Season Calendar baseline testing still checking on the date.   No practice on the 12/22. 

      Practice will be later in the afternoon on the December 26^th.

      Super Fan Shirts logo color will be green with gold.      

      Team Dinners captains are working setting up dates

Business Items

      Upcoming events/fundraising (Volunteers Needed)

      Volunteer Coordinator - Diane Schaub: Concession volunteers going good.  We have a few dates in February that still need to be filled. 

      Concession Stand - Carla McMorris: no issues at this time.  Things are going good.

      Youth Night Coordinator - Bob DuBois: dates are scheduled in January.  Larry approved that the Teams can play at half-time.

      Team Photographers and Video tapers ~ Steve Audette, Mike Simonet have volunteered to take photo’s for the 9^th grade, JV/Varsity also Steve has been taking pictures of the B squad team but still looking for a parent from that team to help take photos for the B squad.

      Alumni night, Dec 20th – Coordinators Diane Schaub and Lorrie Henderson.   Invites have been sent out via e-mail, face book, and will be in the Sun post, also mailed invites.

      Parent/Senior Night, Feb 22nd ~ Coordinator Cheryl Berg.  Joe and Laurie Peterson had mentioned they possibly can help with this.   

      Year End Banquet, March 17th – Volunteers needed.

      MYAS Basketball Tournament Director, April 20-21

      Cancer Awareness Game – date will be February 5^th against Osseo.   Patty will reach out to Osseo to see if they would like to join us.    Booster paid for the players and coaches t-shirts last year.  We will be doing the “Wall of Hope”, selling bracelets, t-shirts.  Looking for volunteers to help with this event. .  Pat will look up to see how many t-shirts we ordered. 

      Out of town tournament December 28-29

      Team staying at Holiday Inn.  $106.00 for the rooms.  1500.00 For the bus.  Bus is leaving at 10:00.   Kids bring snacks on the bus.    Total of 4 meals.  Approx. Total 2500.00.   If doing an out-of-town tournament next year maybe look at getting a hotel with continental breakfast.

      Parents/families can stay at country inn or Hampton.

Open Forum / Discussion

      Open items (no new items)

Meeting Adjourned at 8:10 pm

Next Meeting – Jan 16^th,   Room 191