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General » Mailing Lists Tutorial


How to use the iHigh Mailing List tool



The iHigh.com Mailing List tool allows you to send a bulk email to a designated list of recipients.

To access the tool just logon as an administrator, go to your Website Tools section, and look for the "Mailing Lists" section.

NOTE: Admins should notify their users that they will be receiving mail via a mailing list, and that they should whitelist the admin user's email address to ensure the message's arrival.



Send Mail To Users/Lists



Under the "Send Mail To Users/Lists" link you will find four lists that have been automatically generated based on your iHigh website's user list. These lists are preset and are not manageable through the Mailing Lists tool. They are:



Administrators on Your School's iHigh Site: This list is comprised of all the users on your iHigh website that have Administrator priviliges.

Contributors on Your School's iHigh Site: This list includes all contributors to your iHigh website.

Members on Your School's iHigh Site: This list will include anyone who has signed up as a member on your iHigh website.

All Registered Users on Your School's iHigh Site: This list is comprised of all registered users on your iHigh website.

To create an email, just click on the link for the preset list you would like to send to. For this example, we'll send to the "Administrators on Your School's iHigh Site" list.



This will bring up the Email editing window.



First, enter a Subject for your email:



Now, fill in the Message Body for the email. You can use simple text, adjust the font face and size, insert html code, links or even use ImageBin images if you wish. For this example, we'll use a simple paragraph and a link.



When you are finished, click the "Send Email to List" button at the bottom of the page:



You will then see a confirmation message that your email has been sent.



Manage Custom Lists



The iHigh.com Mailing List tool also allows you to create custom mailing lists of up to 2000 recipients. To get started, logon as an administrator, go to your Website Tools section, and look for the "Manage Custom Lists" link (this page is also accessible by clicking on the "Manage Email Lists" link on your "Send Mail To Users/Lists" page).



For this example, we'll create a list for Football information. Just enter a title and click the "Add List" button.



The list has been initiated, but has no subscribers yet. To start adding email addresses to the list, click on the list name. If you need to delete the list in the future, you can do that here as well.



You can add email addresses one at a time, or you can import a list of addresses. To enter a single email address, just type it into the first box and click the "Add Email" button.



You can also import a list of addresses by copying the text and pasting it into the large box on the page. Make sure the list contains only email addresses, with only one address per line.



After the addresses have been pasted in, just click the "Import Members" button.



You will now see the list of addresses you added, along with options to Unsubscribe them from the list, or to Delete the address altogether.



When you return to the "Send Mail To Users/Lists" section, you will now see our custom Football Information list below the other lists.

Now, we'll send that Football Information list the same email we sent earlier. The process is exactly the same. To begin, just click on the list name:



This will bring up the Email editing window.



First, enter a Subject for your email:



Now, fill in the Message Body for the email. You can use simple text, adjust the font face and size, insert html code, links or even use ImageBin images if you wish. For this example, we'll use a simple paragraph and a link.



When you are finished, click the "Send Email to List" button at the bottom of the page:



You will then see a confirmation message that your email has been sent.



Your Email Blasts



Let's take a look at our email blast.



You'll notice that the email will automatically include your iHigh website header at the top, as well as a list of some recent website content. The email will also include an ad for an iHigh.com sponsor. At the bottom, you'll find the Contact Information of the person who sent the email, and an Unsubscribe link in case the recipient wants to be removed from the list.



Archived Emails



Also under the "Send Mail To Users/Lists" link you will find a link for "Archived Emails". Just as it sounds, this is simply a listing of your previously sent email blasts.